Privacy Policy

1. Introduction

Welcome to Make Leaderboard.

Make Leaderboard provides online tools for creating, managing, and sharing leaderboards for competitions, teams, classrooms, sporting events, and other activities.

This Privacy Policy explains how personal information may be collected, used, disclosed, retained, and managed in connection with the Make Leaderboard website and application.

The policy covers the public website at https://makeleaderboard.com/ and the application at https://app.makeleaderboard.com/, along with relevant leaderboard pages and services operated by Make Leaderboard.

We encourage you to read this policy carefully so you understand how information associated with your use of the platform is handled.

2. Information We Collect

The information involved in Make Leaderboard depends on how you interact with the platform, the features you use, and the data you choose to submit.

The main categories of information to address are described below.

Account Information

When you register for or manage an account, account-related information may include:

• Your name or display name.
• Email address.
• Authentication credentials or account identifiers.
• Workspace and account preferences.
• Account-related communication information.

The final published policy must identify the fields the actual account system collects and whether third-party sign-in providers are used.

Leaderboard Information

When users create or manage leaderboards, relevant information may include:

• Leaderboard names.
• Competition titles.
• Participant names or identifiers.
• Scores and ranking positions.
• Team information.
• Board settings.
• Competition activity.
• Information entered into custom board fields.

This information supports the core purpose of creating and managing leaderboards.

Workspace Information

Workspace-related records may include information submitted through available member-management and collaboration features.

Where supported, this can involve workspace member identifiers, invitations, roles, permissions, and activity records.

Contact and Support Information

When you contact Make Leaderboard, the information you provide may include:

• Your name.
• Email address.
• Message content.
• Details about an account, leaderboard, or technical issue.
• Files or screenshots you voluntarily attach, if attachments are supported.

This information is relevant to understanding and responding to the inquiry.

Technical and Usage Information

Depending on the actual hosting, logging, analytics, and application configuration, technical information may include:

• IP address.
• Browser and device details.
• Operating system.
• Pages requested.
• Date and time of requests.
• Diagnostic information.
• Website interaction information.

Only include data types the actual service collects or receives.

3. How We Use Information

Information submitted or generated through Make Leaderboard may be processed for purposes directly related to providing the service.

The published policy should explain the actual purposes, which can include:

Providing the Platform

Operating leaderboard creation, board management, participant records, score updates, rankings, and account features.

Managing Accounts

Supporting sign-in, account settings, workspace membership, and permitted account administration.

Supporting Competitions

Processing the information needed to organize and display leaderboard results.

Responding to Inquiries

Reviewing support requests, answering questions, and communicating about reported issues.

Maintaining the Service

Supporting operational reliability, troubleshooting, fraud prevention, and investigation of technical problems.

Improving the Experience

Using appropriate feedback or usage information to understand how the platform performs and which areas may need improvement.

Service Communications

Providing necessary account-related communications, technical notices, or important service updates where applicable.

Marketing communications, if any, must be disclosed separately from essential service communications.

4. Leaderboard and Participant Data

Make Leaderboard is designed to help organizers create boards, manage participant information, and track competition results.

An organizer may enter participant names, identifiers, scores, team details, or other information necessary for the selected competition format.

Depending on the available application configuration, leaderboard information may be accessible to workspace members or other people authorized to manage the competition.

Organizers should consider what participant information is appropriate to collect and whether participants have been given the relevant privacy notice.

Where personal information is entered on behalf of another person, the organizer is responsible for ensuring an appropriate legal basis or authorization where required by applicable law.

Important Clarification

The final policy must distinguish the platform operator's responsibilities from those of organizers who determine what participant information is uploaded, shared, or displayed.

The applicable controller/processor roles must be established from the actual service arrangements rather than assumed.

5. Public Leaderboards and Information Sharing

Make Leaderboard includes features for displaying and sharing leaderboard results.

When a leaderboard is made publicly accessible, information displayed through that leaderboard may become visible to people who can access it.

Depending on the board configuration, visible information may include:

• Participant display names.
• Scores.
• Ranking positions.
• Team names.
• Competition titles.
• Other information intentionally included in the public leaderboard.

Visitors should understand that publishing a leaderboard can make the displayed information accessible beyond the organizer's private workspace.

Before publishing a board, organizers should review the information included and the relevant visibility controls.

Important Privacy Consideration

Do not state that all leaderboards are private by default, password-protected, unindexed, or removable from search engines unless those behaviors have been verified.

Do not claim that participant email addresses are never publicly displayed without confirming the actual application behavior.

The final policy should explain which board information can be publicly accessed and which privacy controls are available.

6. Cookies and Analytics

Cookies and related browser technologies can support website operation, account sessions, preferences, and other functionality.

The privacy policy should clearly describe the actual cookies and tracking tools used on the Make Leaderboard website and application.

Essential Cookies

Where used, essential cookies help provide necessary website or application functionality, such as authentication or session management.

Preference Cookies

Where supported, preference-related cookies may remember selected settings.

Analytics Technologies

If analytics software is installed, describe the relevant provider, information collected, purposes, and available privacy choices.

Marketing Technologies

If marketing or advertising tracking technologies are used, disclose them separately and explain applicable consent or opt-out mechanisms.

Cookie Choices

You can generally manage cookies through your browser settings.

Blocking some technologies may affect website functionality or account access.

If the site provides a cookie-preference tool, explain how visitors can access and use that actual tool.

7. Payments and Billing Information

If you purchase a paid Make Leaderboard plan, relevant billing information may be processed as part of completing and managing the transaction.

The published policy must explain:

• What information is collected at checkout.
• Which payment provider processes the transaction.
• What billing records Make Leaderboard receives.
• Whether payment-card details are handled by the platform or only by the provider.
• How billing information is retained.
• Any relevant tax or invoicing requirements.

Do not claim that Make Leaderboard never handles card information without confirming the real payment flow.

Do not claim PCI certification, a specific payment provider, or a particular encryption system without supporting evidence.

Payment information disclosures must reflect the actual checkout implementation.

8. When Information May Be Shared

The policy should identify the circumstances in which information is disclosed to another party.

Depending on the actual service configuration, these circumstances may include:

Workspace Members and Organizers

Information made available through the application's authorized collaboration or leaderboard-management features.

Public Leaderboard Viewers

Competition information intentionally displayed through publicly accessible leaderboard pages.

Service Providers

External providers that perform necessary services, such as hosting, infrastructure, payment processing, email delivery, or customer support.

Name or categorize actual providers appropriately based on the final data inventory.

Legal and Safety Requirements

Information that must be disclosed to comply with applicable legal obligations or valid lawful requests, where required.

Business Changes

Information potentially involved in an actual merger, acquisition, restructuring, or similar transaction, subject to applicable law.

With Authorization

Information disclosed for additional purposes when the relevant authorization or lawful basis applies.

9. Data Storage and Security

Protecting information associated with Make Leaderboard accounts, workspaces, and competitions is an important operational consideration.

The final policy should explain the safeguards actually used to protect information from unauthorized access, loss, alteration, or disclosure.

Any public description of technical and organizational safeguards must be supported by the real implementation.

Examples of controls that should be assessed internally include:

• Account access management.
• Role-based permissions.
• Secure transport.
• Authentication safeguards.
• Hosting and database access controls.
• Operational monitoring.
• Backup and recovery arrangements.

Only describe controls that are actually implemented.

No internet-based system can guarantee that every security risk will be eliminated.

Avoid guarantees of absolute security.

10. How Long Information Is Retained

Different kinds of data may need to be retained for different periods.

The published policy should explain the applicable retention periods or the criteria used to determine them.

Relevant categories may include:

Account Records

Information required to operate an active account or meet legitimate post-closure obligations.

Leaderboard Records

Competition data maintained according to the actual board-management, deletion, and account-retention functionality.

Billing Records

Records retained for applicable accounting, transaction, tax, or legal obligations.

Support Requests

Information held for responding to an inquiry and managing related support activity.

Technical Logs

Records retained for operational, diagnostic, or security purposes where relevant.

If deletion, archival, or anonymization features are available, accurately explain how they work.

Do not invent a fixed retention period.

Do not claim that deleting an account immediately removes all backup copies unless confirmed.

11. Your Privacy Rights and Choices

Depending on applicable law and the nature of the information, individuals may have rights relating to their personal data.

These can include rights to:

• Request access to personal information.
• Request correction of inaccurate information.
• Request deletion in applicable circumstances.
• Object to or restrict certain processing activities.
• Obtain a copy of relevant information where applicable.
• Withdraw consent where processing depends on consent.
• Exercise other rights available under applicable privacy law.

Rights vary depending on location, legal status, and relevant exceptions.

Exercising Privacy Rights

To ask a question or submit a privacy-related request, contact:

help@makeleaderboard.com

Requests may require appropriate identity verification before information is disclosed or changes are made.

The final policy must state accurate procedures and applicable response timelines where legally required.

Do not promise automatic approval of every request.

12. International Data Transfers

Depending on the actual hosting infrastructure and third-party service providers, information may be processed or stored in more than one country.

Where cross-border processing occurs, the policy should describe relevant international transfers and any safeguards required by applicable law.

Do not assert a particular hosting country, data center, transfer mechanism, or geographic restriction without confirmation.

This section must reflect the infrastructure and service-provider arrangements in use.

13. Children's Privacy

Make Leaderboard may be used for activities involving schools, students, educational groups, or younger competition participants.

Because of these use cases, privacy considerations for children require particular attention.

Organizers should take care when entering information relating to children and ensure that relevant authorization, notice, and consent requirements are satisfied where applicable.

The final policy must explain:

• Whether children may create their own accounts.
• Any applicable minimum account age.
• Whether student participant data is permitted.
• Who is responsible for obtaining parental or school authorization.
• How parents, guardians, or schools can submit relevant requests.
• How the service handles information relating to children.

Do not invent an age threshold or assert that the service never processes children's information without reviewing the actual product and intended audience.

Include jurisdiction-specific disclosures where required.

14. Third-Party Websites and Services

The Make Leaderboard website or application may contain links to external websites or services.

When a visitor follows a link to another website, that external service may operate under its own privacy policy and practices.

Visitors should review the relevant third-party privacy information before providing personal information to another service.

This policy applies to services operated by Make Leaderboard within the confirmed policy scope.

Do not imply that Make Leaderboard controls the privacy practices of independent third-party websites.

15. Changes to This Privacy Policy

The Privacy Policy may need to be updated to reflect changes in the platform, processing practices, service providers, or applicable legal requirements.

When the policy is revised, the published page should display an accurate revision date.

Where applicable law requires additional notice or consent, the relevant process must be followed.

Visitors can review the current version of the Privacy Policy on this page.

Do not promise email notification of every revision unless an appropriate notification system and policy have been established.

16. Contact Us About Privacy

If you have questions about this Privacy Policy or the handling of information associated with Make Leaderboard, you can contact us using the following details.

Brand: Make Leaderboard
Website: https://makeleaderboard.com/
Email: help@makeleaderboard.com
Contact Page: https://makeleaderboard.com/contact/

When submitting a request, provide enough context for the team to identify the relevant account, leaderboard, or privacy concern.

For your security, do not include passwords, secret API keys, or sensitive authentication credentials in an ordinary support message.